A client receives a minimum of 1,000 daily incoming documents. All daily incoming documents
must be in the system by close of business on the day received. Presently, there is no imaging
solution. In the discovery phase of this project the consultant determines that the client has two
staff members that will be scanning these incoming documents. The client is considering including
eleven indexes on each document. Which of the following is the BEST method?
A.
Include eleven index fields and hire one additional staff member to assist in scanning and
indexing. Daily incoming documents will be
completed by the end of the work day.
B.
Recommend that the client use two to four index fields on each document to keep labor costs
down, scan all daily incoming documents, and
still be able to retrieve any document.
C.
Have the imaging staff apply the eleven indexes on each document so client may be assured of
successful searches. However, daily incoming
will be limited to 700 completed images daily.
D.
No index is needed. The OCR text search will allow the documents to be searched and
retrieved.