A client sets up a customer file for each new customer. The information is collected from the finance
department, compliance department, sales department, and accounting department. Each file will
consist of 50-65 preprinted forms that are completed in each department. Once all the required
forms are received from each department, the records department creates a file folder and stores all
the account information in a mobile filing system. As each department completes their process of
filling out the forms, the forms are either faxed or copied (original remains in each department so
they always have a convenient copy of departmental actions) and hand delivered to the records
department. What would be the MOST cost effective option for making these static paper-based
documents available for browser-based access?
A.
Departmental scanners would create a file for each department to access.
B.
Departmental scanners pointed at a hot folder that the Records Manager can then combine each
departments scans for a particular client into one file published on the corporate intranet.
C.
No change is needed as the current system is superior to the proposed solution.
D.
An Electronic Document Management System (EDMS) solution should be purchased that can
search, store, and retrieve these static documents.