A client sets up a customer file for each new customer. The information is collected from the finance
department, compliance department, sales department, and accounting department. Each file will
consist of 50-65 preprinted forms that are completed in each department. Once all the required
forms are received from each department, the records department creates a file folder and stores all
the account information in a mobile filing system. As each department completes their process of
filling out the forms, the forms are either faxed or copied (original remains in each department so
they always have a convenient copy of departmental actions) and hand delivered to the records
department. All of the following are an advantage of making these documents available online in a
public folder EXCEPT:
A.
the text is searchable by word, index, or date.
B.
the files are located on a public drive behind a firewall.
C.
there is corporate wide access with appropriate rights.
D.
the documents are no longer only available in a hard copy format.