You work as a project manager for company.com Inc. You need to develop a solution so that the project manager, executives, and team members can review and discuss the risks of the company’s project online. Which of the following is the most appropriate solution for the above task?
A.
Create a new workspace called Risk, and assign permissions to the project manager, executives, and team members.
B.
Use the existing project workspace but create an additional Web Part for the risk of the JHG Project.
C.
Create a new workspace, and assign the appropriate permissions to the project manager, executives, and team members.
D.
Use the existing Risk link in the project workspace that is already created using Microsoft Project Server.
Explanation:
The executives, project managers, and project team members can use default project workspace to discuss the risks within the project. The default project workspace contains a link called “Risks” that is used to share information regarding project risks to minimize their potential effect on the project and provide ongoing management of identified risks. Answer option A is incorrect. There is no reason to create an additional workspace, as there is a default workspace for all projects with a link called “Risks”.
Answer option C is incorrect. The Risk workspace already exists for the project. Answer option B is incorrect. A Web Part is a link to a resource. It is not needed for this scenario.
What is a project workspace?
A Project Workspace is a Microsoft SharePoint Team site where the Project team can share documents, issues and risks. A project workspace is created for each project schedule. It is used to leverage WSS technology to enhance communication between project team members. Project managers might use the project workspace to list announcements and events, store a project’s documentation, and navigate to the Issues, Risks, and Documents pages for the project. What are the different methods for creating a project workspace? The different methods for creating a project workspace are as follows:
1. Automatically: A new workspace is created automatically during a publish operation of an activity plan or proposal in PWA.
2. Semi-Automatically: The project owner is given the option to link the project workspace to an existing project workspace during a publish operation of an enterprise project schedule. This is commonly used for master/child project relationships. The project owners can also update the URL of the new project workspace.
3. Manually: The project owner can manually create project workspaces in Project Server. This option allows a project owner to choose whether to create a workspace at the time of a publish operation of an activity plan or proposal in PWA.