You work as a Project Manager for Company Inc. You are using Microsoft Project Server and Project Web Access to manage your projects. You need to work with your project team to create and identify assignments for the current phase of your project. Within the project, there are several assignments that no one in the project team is capable of completing because of time and resource limitations. You would like to, for planning’s sake, assign someone to the assignment and then replace the account with a contractor later. What is the best approach for completing this task?
A.
Create a contractor account that will be a placeholder until the actual contractor can be assigned to the project.
B.
Assign one of the project team members to the assignments, and then swap them out for the contractor later.
C.
Use a generic resource, and then swap the resource for a named person later.
D.
Create a generic account, and then swap the account for the contractor later.
Explanation:
You should use a generic resource for assignments where you plan to swap out the account for a named person later. This can help create reports for resource gaps and other planning possibilities. Answer option B is incorrect. If you assign one of the project team members to the assignment, it opens the possibility of the project team member attempting to complete assignments they were not meant to, causes confusion, and may cause some assignments to be overlooked because they have been electronically assigned to the project team member. Answer option A is incorrect. It is best to use a generic resource and swap out the resource for a contractor account when it becomes available.
Answer option D is incorrect. It is called a generic resource, not a generic account.