Sam works as a marketing executive for TechPerfect Inc. He types a letter to send it to fifty persons.
He has to prepare an envelope to send the mail to each person. What will Sam do to accomplish the task?
A.
Prepare individual envelopes.
B.
Use Mail Merge.
C.
Use building blocks.
D.
Use a template.
Explanation:
Mail Merge is used to quickly create multiple letters, e-mail messages, mailing labels, envelopes, and
a directory. It uses two files for creating a document. It is used to create a set of documents, such as
letters, in which the information contained in the letter is the same but the address of each person is
different.
Answer A is incorrect. Preparing individual envelopes will consume a lot of time.
Answer D is incorrect. A template is a tool that is used to create a standard layout and the look and
feel across multiple pages. A user creates a template when he wants to apply the same layout to
multiple pages in a document. When he makes a change in the template, all the pages associated
with it are affected and the corresponding change is reflected in all the pages.
Answer C is incorrect. Building blocks are items that are created by using the Quick Parts tool. These
items can be reused in other documents. For example, the logo of a company can be saved as a
building block and can be applied when and where needed.