When is “Store Period Performance” usually performed?
A.
After each pay period
B.
After the schedule is updated
C.
After Job Services validation
D.
After working hours to enhance performance
Explanation:
Storing of Period Performance
When billing in Excel (AIA form) or in the P6 schedule the current billing period amounts must be
“rolled” or moved to the Previously Billed or Actual Cost categories before starting a new billing
period.
When the billing has been approved and finalized in the AIA form it can be copied to a new file for
use in the next billing period. To “roll” or clear out the This Period amounts in Excel, the current
period amounts will have to be added into the Previous Application column cells. This creates a
starting point for the new billing period.
Note:In P6, by default, actuals will be distributed evenly across time periods. For example, we set up an
activity to start the first day of May, and we have actuals for the month of May of 15 hours. We
have actuals for the month of June of 25 hours. P6 will display this as 20 hours for May and 20
hours for June. To get the exact amount of hours for each month, you have to store period
performance. To do this, take the following steps:
1.) Set up your financial periods:
Select Admin, Financial Periods from the Menu Bar
You can either add your financial periods manually, or set up a batch run by entering the start date
and end date and how often the period should be created.
2.) Enter your actuals for the resource into the column, Actuals This Period. It will also put the
same amount in the Actual Units Column; at the end of May, Actuals This Period would have 15
hours, as would Actual Units.
3.) When you are done with the update, do Tools, Store Period Performance. This will move the
Actuals this Period to the appropriate financial period and zero out the Actuals This Period column.
At the end of June, enter 25 hours in Actual This Period. Actuals This Period will have 25 hours
and Actual Units will have 40 hours.
4.) To view the financial periods, do the following:
Click Edit, User Preferences
Click on the Application Tab
Enter the Financial Periods that you would like to view.
In the Activity Window, add the financial period columns (they will start with the financial period).